Maximize Your Budget: The Surprising Value of Used Copiers

When it comes to making decisions for your business, especially on essential office equipment like copiers, printers, and scanners, there’s often a debate: Should you go new or used? If the word “used” brings up concerns about reliability, let’s address those head-on.

We understand the hesitation—you don’t want equipment that will cause problems. But here’s the good news: when you partner with the right local company, you can get refurbished copiers that are not only reliable but also tailored to your specific business needs. Companies like ours in San Diego, for example, inspect, service, and match equipment carefully, so you’re getting high-quality performance at a much lower cost.

Let’s explore why choosing a used copier might be a smart move for your business.

1. Significant Cost Savings

The most obvious benefit? The savings. A brand-new copier can easily cost thousands of dollars, which might not be feasible for many businesses, especially small or growing ones. On the other hand, a refurbished copier often costs 70% less. For example, instead of paying over $21,000 for a new Konica Minolta C451i, you could find a high-quality, low-use refurbished unit for around $7,000—or lease it for as little as $140 per month. 

2. Avoid Depreciation

Just like buying a new car, new office equipment loses value the moment you start using it. New copiers typically depreciate by 20-30% in the first year alone. When you buy refurbished, someone else has already absorbed that hit, allowing you to enjoy the same technology for a fraction of the cost.

3. Advanced Features Without the High Price Tag

Think that used means outdated? Think again. Many refurbished copiers come with advanced features like high-speed scanning, duplex (two-sided) printing, and even color capabilities. In fact, you might find that you can afford more functionality in a refurbished machine than you could in a new, lower-end model. In simple terms – spend less, get more. 

4. Immediate Availability

If your business needs equipment quickly, waiting for a brand-new machine can be a hassle. Refurbished copiers are often ready for immediate purchase or lease, meaning less downtime for your office. With supply chain delays becoming more common, opting for refurbished equipment helps you avoid long lead times, ensuring you get the tools you need without unnecessary waiting. If you’re under a time crunch, this can be a huge relief, especially for time-sensitive projects.

5. Reliable Refurbished Options

Worried about quality? Refurbished doesn’t mean “used and forgotten.” Reputable companies thoroughly inspect, clean, and service the equipment, often replacing parts and offering warranties for peace of mind. You’re getting a machine that works like new, without the new price tag. With us, every machine is specifically matched to your needs, and the inspection is rigorous to ensure you’re receiving reliable equipment that will serve you well.

6. Lower Consumable Costs

In addition to saving on the machine itself, older copier models often use toner or ink cartridges that are less expensive than those used in newer models. Plus, some refurbished machines have a longer lifespan for consumables, further reducing your day-to-day operational costs.

7. Flexibility for Growing Businesses

For startups or small businesses, budget flexibility is key. If your needs change or your business grows, you won’t be locked into a massive investment. Leasing or buying a refurbished copier gives you the flexibility to adapt without being tied to an expensive machine.

8. Try Before You Commit

Buying used allows you to "test the waters" without the financial pressure of purchasing brand new. If you’re considering a specific brand or model but aren’t sure it’s right for you, a refurbished unit lets you try it out at a lower cost. If it fits your needs perfectly, you can always upgrade down the line.

Conclusion: Why Used Doesn’t Mean Risky

Choosing a used or refurbished copier isn’t about settling—it’s about being smart with your resources. When you work with a local, reputable company that stands by its products and service, you’re getting high-quality equipment at a fraction of the cost. You’ll also enjoy the added benefit of personalized service, often with the ability to pick up the phone and speak directly with the owner or president to resolve any concerns. That’s the kind of reliability you want when making such an important purchase decision.

So, if you’re considering a copier or printer for your San Diego business, remember that going refurbished doesn’t mean compromising—it means making a savvy choice that can save you money, offer advanced features, and give you the flexibility to grow.